CSHL Press Privacy Policy (updated June 4, 2018)

COLD SPRING HARBOR LABORATORY PRIVACY NOTICE

CSHL PRESS – CUSTOMERS

This Privacy Notice describes how Cold Spring Harbor Laboratory (“CSHL Press,” “we,” “our,” or “us”) collects and processes Personal Information about you in connection with your use of our websites (www.cshlpress.com and www.cshlpress.org); your account with us; your subscription(s) to our newsletters; and your purchases made through CSHL Press, including through our websites (collectively the “Services”); how we use, store, transfer, and protect Personal Information; and the rights you may have in relation to your Personal Information. Personal Information is information, or a combination of pieces of information, that could reasonably allow you to be identified.

For CSHL Press authors or individuals who wish to submit a proposal or inquire about publication with CSHL Press, please refer to our privacy notice for authors here: Cold Spring Harbor Laboratory Privacy Policy AUTHORS.

1.       PERSONAL INFORMATION WE COLLECT

We collect Personal Information about you from a variety of sources, including information collected from you directly (e.g., when you subscribe to our Services), information generated about you (e.g., data collected from cookies or similar technologies), or information collected about you from other sources (e.g., from our publisher).

We may be required by law to collect certain Personal Information about you, or we may need to collect certain Personal Information from you in order to enter into or fulfil a contract with you. If you do not provide this information, you may not be able to utilize CSHL Press.

Information we collect directly from you

The categories of information that we may collect directly from you  include the following:

    (a)  personal details (e.g., name);
    (b) contact details (e.g., email address, postal address, phone number);
    (c)  communications (e.g., when you contact us with a question);
    (d)  authentication details (e.g., username, password); and
    (e)  transaction and financial information (e.g., payment card information).

Information we collect about your use of our website

The following are examples of the other categories of information which we may collect about you:

    (a)  Technical information collected from your computer or mobile device (e.g., your IP address, browser type, operating system);
    (b)  Information about your usage of our website (e.g., the pages you visit when using the website, the search terms you enter on the website, how often you use the website, and the pages you access before and after accessing the website); and
    (c)  Information which we generate as a result of your use of our website (e.g., our understanding of your interests as a result of your use of our website and whether you are a regular or occasional user).

2.       HOW WE USE YOUR PERSONAL INFORMATION AND THE BASIS ON WHICH WE USE IT

We may use your Personal Information for the following purposes:

  • Identification and authentication: We use your identification information to verify your identity when you access our Press website or interact with our Press Services and to ensure the security of your Personal Information. This is so we can comply with our contractual obligations to you and to support our legitimate interests in securing the Services for our users.
  • Operating CSHL Press: We process your Personal Information in furtherance of the CSHL Press Services to which you subscribe or from which you make purchases. This is so we can offer Services according to our contract with you.
  • Providing the Services: We process your Personal Information to provide the Services you request, including processing payment details to fulfill the orders you place and processing your mailing address to deliver the goods you purchase. We do so to comply with our contractual obligations to you.
  • Improving CSHL Press: We analyze information about how you use CSHL Press Services to provide an improved experience for our customers. It is in our legitimate business interests to use the information provided to us for this purpose, so we can understand and improve any issues with our Services.
  • Communicating with you: We may use your Personal Information when we communicate with you, for example if we are providing information about changes to the terms and conditions or if you contact us with questions. It is in our legitimate interests that we are able to provide you with appropriate responses and provide you with notices about CSHL Press. In some cases, we may communicate with you to comply with our legal obligations, such as where we provide you updates about our privacy notices.
  • Personalization and Marketing : We  may use your Personal Information to learn about your interests and preferences so that we can personalize the marketing messages we send to you and the content we provide to you. It is in our legitimate interest to provide more relevant content and messages. Where required by law, we will obtain your consent before sending you marketing communications.
  • Exercising our rights: We may use your Personal Information to exercise our legal rights where it is necessary to do so, for example to detect, prevent and respond to fraud claims, intellectual property infringement claims or violations of law or our Terms of Use.
  • Complying with our obligations: We may process your Personal Information to comply with certain obligations, for example to carry out fraud prevention checks or comply with other legal or regulatory requirements, where this is explicitly required by law.

We may anonymize your Personal Information in such a way that you can no longer reasonably be identified.  We may use this anonymized information for any other purpose.

3.       HOW AND WHEN WE SHARE YOUR PERSONAL INFORMATION

We may share your Personal Information with third parties:

  • To comply with law: We may share your Personal Information with law enforcement agencies, courts, other government authorities or other third parties as we believe necessary to comply with a legal or regulatory obligation.
  • To protect the rights, property, or safety of us, you, or others.
  • In the context of a transaction: We may share your Personal Information with potential transaction partners, service providers, advisors, and other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell or transfer all or a portion of our assets or business. Should such a sale or transfer occur, we will use reasonable efforts to obligate the entity to which we transfer your Personal Information to use it in a manner that is consistent with this Privacy Notice.

4.       COOKIES

When you use or access our website, we automatically collect certain information about your device and use of the website. To do so, we use "cookies" and other device identifying technologies (text files) that may be saved onto your computer and that allow an analysis of your use of the website. Cookies refer to all technologies which store and access information on the device that you use to access the Services, such as your computer, tablet or mobile phone.

A cookie is a small text file that can be placed on your computer’s hard drive with your permission. The cookie helps analyze web traffic and lets us know when you visit a particular site. Cookies allow web applications to respond to your individual preferences when online and tailor operations by gathering and remembering information about your preferences.

While there are different types of cookies, CSHL Press employs third-party cookies (i.e., cookies served on our behalf, for example, by data analytics companies). 

Cookies help us provide a better user experience on our website, by monitoring which pages are most frequently visited.

Analytics

CSHL Press uses analytics to help improve both the user experience and functionality. We use external services including Google Analytics to attain real time statistics on use and navigation of the website, including page views, traffic patterns, visit counts, and visit statistics. These are not used to gather, request, record, require, collect, or track Personal Information.  You can find more information on Google Analytics on Google’s website at https://support.google.com/analytics/answer/6004245?hl=en.  CSHL Press does not control any third-parties’ use of cookies or their privacy policy compliance. Users should use caution when accessing these external services.

You have the right to reject the use of some or all of the cookies used on the website. Please refer to your browser’s help file for the steps required. Please note that modifying browser settings to reject some or all cookies may impact user experience on the Services. Modification may also impact the delivery of personalized content.

5.       YOUR RIGHTS OVER YOUR PERSONAL INFORMATION

You have certain rights regarding the Personal Information we hold about you, subject to local law. These may include the rights to access, correct, delete, restrict or object to our use of, receive information about the sharing of, or receive a portable copy in a usable electronic format, of your Personal Information. You also may have a right to lodge a complaint with your local data protection or privacy regulator.

We encourage you to contact us at the contact information set forth below to update or correct your information if it changes or if the Personal Information we hold about you is inaccurate.  Where you have provided your consent to the use of your Personal Information, and where applicable under local law, you can withdraw this consent at any time.

Please note that we may require additional information from you in order to honor your requests.

If you would like to discuss or exercise any rights you may have under law, please contact us at the contact information set forth below.

6.       INFORMATION SECURITY AND STORAGE 

We implement physical, technical, and organizational security measures designed to safeguard the Personal Information we process through our Services. These measures are aimed at providing ongoing integrity and confidentiality for your Personal Information.

We retain your Personal Information for as long as we have a relationship with you. Once our relationship with you has come to an end, we will retain your Personal Information for a period of time that enables us to:

  • Comply with record retentions requirements under applicable law;
  • Defend or bring any existing or potential legal claims; and
  • Resolve or otherwise address any complaints or queries relating to our programs.

We will delete your Personal Information when it is no longer required for these purposes. If there is any information that we are unable to delete entirely from our systems for technical reasons, we will put in place appropriate measures to prevent any further processing or use of the data.

7.       INTERNATIONAL DATA TRANSFER

Your Personal Information may be transferred to, stored, and processed in a country (such as the United States) that is not regarded as providing an adequate level of protection for Personal Information as the laws of your home country (for example, if you live in the European Union), and may be available to the government of those countries under a lawful order made in those countries.

We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your personal data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.

8.       CONTACT US

CSHL PRESS is responsible for the Personal Information we collect and process. If you have questions or concerns regarding the way in which your Personal Information has been used, please contact us at  cshpress@cshl.edu

9.       CHANGES TO THE NOTICE

We may modify or update this Privacy Notice from time to time. If we make any revisions that materially alter the ways in which we process your Personal Information, we will notify you of these changes before applying them to that Personal Information.



CSHL PRESS – AUTHORS

This Privacy Notice describes how Cold Spring Harbor Laboratory (“CSHL Press,” “we,” “our,” or “us”) collects and processes Personal Information about you in connection with your use of our websites (www.cshlpress.com and www.cshlpress.org) and in the context of book and journal publication through, and proposal submissions to, CSHL Press, including through our websites (collectively the “Services”); how we use, store, transfer, and protect Personal Information; and the rights you may have in relation to your Personal Information. Personal Information is information, or a combination of pieces of information, that could reasonably allow you to be identified.

1.            PERSONAL INFORMATION WE COLLECT

We collect Personal Information about you from a variety of sources, including information collected from you directly (e.g., when you submit a book proposal or propose your authorship for our journal), information generated about you (e.g., data collected from cookies or similar technologies), or information collected about you from other sources (e.g., when your editor submits a book proposal based on your authorship).
We may be required by law to collect certain Personal Information about you, or we may need to collect certain Personal Information from you in order to enter into or fulfil a contract with you. If you do not provide this information, you may not be able to contribute to CSHL Press.

Information we collect directly from you  

The categories of information that we may collect directly from you  include the following:

  • personal details (e.g., name, background information);
  • contact details (e.g., email address, postal address);
  • professional details (e.g., employer, professional affiliations, past publications);
  • academic details (e.g., CV, research experience);
  • communications (e.g., when you contact us with a question, submit a book proposal); and
  • images of you (e.g., photographs or video you send to us in connection with a publication ).

Information we collect about your use of our website

The following are examples of the other categories of information which we may collect about you:

  • Technical information collected from your computer or mobile device (e.g., your IP address, browser type, operating system);
  • Information about your usage of our website (e.g., the pages you visit when using the website, the search terms you enter on the website, how often you use the website, and the pages you access before and after accessing the website); and
  • Information which we generate as a result of your use of our website (e.g., our understanding of your interests as a result of your use of our website and whether you are a regular or occasional user).

2.            HOW WE USE YOUR PERSONAL INFORMATION AND THE BASIS ON WHICH WE USE IT  

We may use your Personal Information for the following purposes:

  • Identification and authentication: We use your identification information to verify your identity when you access our Press website or interact with our Press services and to ensure the security of your Personal Information. This is so we can comply with our contractual obligations to you and to support our legitimate interests in securing the Services for our users.
  • Operating CSHL Press: We process your Personal Information in furtherance of the CSHL Press Services to which you contribute authorship. This is so we can offer services according to our contract with you.
  • Improving CSHL Press: We analyze information about how you use CSHL Press Services to provide an improved experience for our authorship contributors. It is in our legitimate business interests to use the information provided to us for this purpose, so we can understand and improve any issues with our Services.
  • Communicating with you: We may use your Personal Information when we communicate with you, for example if we are providing information about changes to the terms and conditions or if you contact us with questions. It is in our legitimate interests that we are able to provide you with appropriate responses and provide you with notices about CSHL Press. In some cases, we may communicate with you to comply with our legal obligations, such as where we provide you updates about our privacy notices.
  • Personalization and Marketing : We  may use your Personal Information to learn about your interests and preferences so that we can personalize the marketing messages we send to you and the content we provide to you. We also may use your Personal Information (e.g., photograph of the author) to market to other past or prospective contributors. It is in our legitimate interest to provide more relevant content and messages. Where required by law, we will obtain your consent before sending you marketing communications.
  • Exercising our rights: We may use your Personal Information to exercise our legal rights where it is necessary to do so, for example to detect, prevent and respond to fraud claims, intellectual property infringement claims or violations of law or our Terms of Use.
  • Complying with our obligations: We may process your Personal Information to comply with certain obligations, for example to carry out fraud prevention checks or comply with other legal or regulatory requirements, where this is explicitly required by law.

We may anonymize your Personal Information in such a way that you can no longer reasonably be identified.  We may use this anonymized information for any other purpose.

3.            HOW AND WHEN WE SHARE YOUR PERSONAL INFORMATION  

We may share your Personal Information with third parties:

  • Subscribers or customers: We may share your Personal Information with CSHL Press subscribers or customers in connection with their order or subscription.  For example, we may distribute a newsletter highlighting new book releases, post short informational blurbs about authors, or credit you in our research journals.
  • To comply with law: We may share your Personal Information with law enforcement agencies, courts, other government authorities or other third parties as we believe necessary to comply with a legal or regulatory obligation.
  • To protect the rights, property, or safety of us, you, or others.
  • In the context of a transaction: We may share your Personal Information with potential transaction partners, service providers, advisors, and other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell or transfer all or a portion of our assets or business. Should such a sale or transfer occur, we will use reasonable efforts to obligate the entity to which we transfer your Personal Information to use it in a manner that is consistent with this Privacy Notice.

4.            COOKIES

When you use or access our website, we automatically collect certain information about your device and use of the website. To do so, we use "cookies" and other device identifying technologies (text files) that may be saved onto your computer and that allow an analysis of your use of the website. Cookies refer to all technologies which store and access information on the device that you use to access the Services, such as your computer, tablet or mobile phone.

A cookie is a small text file that can be placed on your computer’s hard drive with your permission. The cookie helps analyze web traffic and lets us know when you visit a particular site. Cookies allow web applications to respond to your individual preferences when online and tailor operations by gathering and remembering information about your preferences.

While there are different types of cookies, CSHL Press employs third-party cookies (i.e., cookies served on our behalf, for example, by data analytics companies).  

Cookies help us provide a better user experience on our website, by monitoring which pages are most frequently visited.

Analytics

CSHL Press uses analytics to help improve both the user experience and functionality. We use external services including Google Analytics to attain real time statistics on use and navigation of the website, including page views, traffic patterns, visit counts, and visit statistics. These are not used to gather, request, record, require, collect, or track Personal Information.  You can find more information on Google Analytics on Google’s website at https://support.google.com/analytics/answer/6004245?hl=en.  CSHL Press does not control any third-parties use of cookies or their privacy policy compliance. Users should use caution when accessing these external services.

You have the right to reject the use of some or all of the cookies used on the website. Please refer to your browser’s help file for the steps required. Please note that modifying browser settings to reject some or all cookies may impact user experience on the Services. Modification may also impact the delivery of personalized content.

5.            YOUR RIGHTS OVER YOUR PERSONAL INFORMATION

You have certain rights regarding the Personal Information we hold about you, subject to local law. These may include the rights to access, correct, delete, restrict or object to our use of, receive information about the sharing of, or receive a portable copy in a usable electronic format, of your Personal Information. You also may have a right to lodge a complaint with your local data protection or privacy regulator.

We encourage you to contact us at the contact information set forth below to update or correct your information if it changes or if the Personal Information we hold about you is inaccurate.

Where you have provided your consent to the use of your Personal Information, and where applicable under local law, you can withdraw this consent at any time.

Please note that we may require additional information from you in order to honor your requests.

If you would like to discuss or exercise any rights you may have under law, please contact us at the contact information set forth below.

6.            INFORMATION SECURITY AND STORAGE  

We implement physical, technical, and organizational security measures designed to safeguard the Personal Information we process through our Services. These measures are aimed at providing ongoing integrity and confidentiality for your Personal Information.

We retain your Personal Information for as long as we have a relationship with you. Once our relationship with you has come to an end, we will retain your Personal Information for a period of time that enables us to:

  • Comply with record retentions requirements under applicable law;
  • Defend or bring any existing or potential legal claims; and
  • Resolve or otherwise address any complaints or queries relating to our programs.

We will delete your Personal Information when it is no longer required for these purposes. If there is any information that we are unable to delete entirely from our systems for technical reasons, we will put in place appropriate measures to prevent any further processing or use of the data.

7.            INTERNATIONAL DATA TRANSFER

Your Personal Information may be transferred to, stored, and processed in a country (such as the United States) that is not regarded as providing an adequate level of protection for Personal Information as the laws of your home country (for example, if you live in the European Union), and may be available to the government of those countries under a lawful order made in those countries.

We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your personal data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.

8.            CONTACT US

CSHL PRESS is responsible for the Personal Information we collect and process. If you have questions or concerns regarding the way in which your Personal Information has been used, please contact us at cshpress@cshl.edu

9.            CHANGES TO THE NOTICE

We may modify or update this Privacy Notice from time to time. If we make any revisions that materially alter the ways in which we process your Personal Information, we will notify you of these changes before applying them to that Personal Information.

LAST UPDATED: JANUARY 4, 2019